Terms of Service

What FixtureFlow is

FixtureFlow is software-as-a-service for managing local sports club sessions: scheduling rounds, tracking check-ins, planning recurring fixtures, and collecting RSVPs. Your club licenses the software; we host it.

Acceptable use

• You won't upload data about people who haven't consented (or for whom your club admin can't attest a lawful basis).
• You won't share your login credentials. Admins can create separate logins for each member from the Members page.
• You won't attempt to circumvent access controls or extract data about other clubs.
• The RSVP and public schedule pages use unguessable IDs in the URL — please don't post these on social media unless you understand they'll be visible to anyone with the link.

Editions and license

• Trial — 30-day evaluation with full features. After expiry, admin logins are blocked until the license is renewed.
• Standard License — 6 months of full access from the issue date.

The footer on every page shows your edition and expiry date.

Data ownership & export

Your club owns the data it puts into FixtureFlow. You can download all data we hold about you from your profile, and admins can export the whole member list as CSV from the Members page. We never sell or share your data with third parties for marketing.

Availability & backups

FixtureFlow runs on commodity cloud infrastructure (AWS eu-west-1 and Fly.io fra) with daily database snapshots. We aim for high availability but don't offer an SLA at this license tier — for incidents see the breach notification clause in our Privacy Policy.

Termination

You can stop using FixtureFlow at any time. After your license expires we retain your data for 90 days (so you can renew + recover), then delete it.

Changes to these terms

We may update these terms. When we change the version, anyone with a FixtureFlow login will be asked to accept the new version on their next sign-in.